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RescueLoad

    New authorities

    Dispatch services for new trucking companies: your first loads, the paperwork done right, and no load you didn't approve.

    Your first months under a new MC decide a lot: which brokers will book you, how fast your first invoices get paid, and whether a small paperwork mistake costs you a week of cash. Our dispatch services for new trucking companies are built for those months. 7% of gross while your authority is under 6 months old, 5% from month 7 with one truck, no contract and no setup fee.

    Book my first loads

    New MC dispatch, no spin

    No dispatcher can make a broker book an MC it won't touch.

    Plenty of brokers set a minimum age for a carrier's authority before they'll tender a load, and each broker picks its own cutoff. Some will book you in your first week. Others want months of history. Anyone who promises to get you around that rule is selling something they can't deliver.

    What a dispatcher can do is work the brokers who do book new authorities, get your carrier packet approved with them fast, and run your first loads cleanly enough that your record helps you. On-time pickups, a signed POD the same day and invoices that match the rate con are what make a broker call you back.

    Rates for a new MC can be thinner at first, because you're choosing from fewer brokers. We'll tell you plainly when an offer is low and why, and you decide whether it's worth running to build history. You set the floor; we don't book below it.

    The goal for the first months is simple: get loaded, get paid on time, and leave every broker with a reason to work with you again.

    A hypothetical first load Hypothetical

    Carrier C's first load, document by document, with the mistakes that delay pay.

    Carrier C is made up: a one-truck reefer with an MC that went active three weeks ago. Its first load runs from a produce shed to a grocery warehouse. Every document below is one the load creates, in order. Tap each one to see what it has to show, what Carrier C should photograph, and the first-load mistake that most often holds up the money.

    Carrier C's first load

    Carrier packet

    Sent to the broker before the load is tendered.

    What's in it
    Authority letter, certificate of insurance, W-9, and a notice of assignment if Carrier C factors.
    The mistake
    An insurance certificate that doesn't list the broker as certificate holder, so the setup stalls for a day.

    On our desk, the packet and the invoice are ours to prepare, the rate con terms are ours to negotiate, and the photos are the driver's job. The freight paperwork guide covers each document in depth, and the freight invoice guide shows what brokers check before they pay.

    What you need before we start.

    Most of this you did to get your authority. We just need it in hand, because brokers ask for all of it before the first tender.

    Missing a piece? Apply anyway. On the first call we go through the list with you, tell you which items hold up broker setup and which can wait, and start on the brokers while you finish the rest. The most common hold-up is the insurance certificate: brokers want to see their own name on it as certificate holder, which your agent can usually issue the same day you ask.

    • Active operating authority

      Your MC and USDOT numbers, with FMCSA showing the authority as active. Brokers look it up before they set you up.

    • Insurance on file

      Liability filed with FMCSA and a cargo policy, with a certificate you can send to each broker.

    • Process agent filing (BOC-3)

      Part of getting authority. If you used a filing service, keep their confirmation handy.

    • A W-9 and bank details

      So brokers can pay you, or a if a factoring company collects for you.

    • A drug and alcohol program, if your truck needs a CDL

      Under your own authority you're both employer and driver, so you need to be in a random testing pool. Non-CDL trucks aren't in the DOT program.

      CDL truck, no random pool yet? Join a DOT consortiumWe may earn a referral fee through this link. It doesn't change your price. Disclosure

    How we run the first months of a new authority.

    WEEKS 1 TO 2

    Get approved and get moving

    Your packet goes to the brokers that book new authorities on your lanes. The first loads favor reliable shippers and receivers over the last few cents a mile, because a clean first week matters more than a perfect one.

    WEEKS 3 TO 8

    Build a record brokers can see

    On-time pickups, PODs sent the same day and invoices that match the rate con. We add brokers as your packet clears with them and start pushing harder on rate and accessorial terms.

    MONTH 7 ON

    The rate drops, the choices widen

    Your fee moves to 5% with one truck, or 4% with two or more, without anything to sign. More brokers will consider you as your authority ages, and we use that to raise your floor.

    A plan, not a promise: how fast doors open depends on brokers, freight and your lanes.

    Early mistakes we catch before they cost you

    • A rate floor set by panic. Taking any load to stay busy can mean running below your cost per mile. We help you work out the floor before the first offer, and we hold to it.
    • Deadheading into a dead market. A good-looking load that ends somewhere freight doesn't leave can cost a day. We look at the reload before you accept.
    • Signing away the accessorials. A rate con with no detention or TONU terms is a rate con where waiting is free for everyone but you.
    • Paperwork that sits in the truck. A POD photographed three days late is three days later getting paid. Same day, every page.

    The fee on a first month Example

    A new MC hauls 4,000 in linehaul in its first month and collects 50 in detention. The fee at 7% of 4,250 is 97.50. 00 in lumper fees reimbursed that month isn't touched. The same month in month 7 would cost 12.50 at 5%.

    New doesn't mean you take whatever's offered.

    New carriers get pushed hardest: by brokers, by load boards, and sometimes by dispatchers who know a new MC is nervous. Here, every load is still yours to accept or decline, and the rate con still comes straight to you to sign. If we think a low offer is worth running to build history, we'll say so and say why. If you disagree, the answer is no, and it costs nothing.

    Want to see the whole path of a load with us before you apply? Here is every step from offer to payment. And the full fee math is on the pricing page.

    Load offer 1 of 2

    Example

    Fresno, CA to Phoenix, AZ

    Miles
    588
    Rate
    $1,950
    Per mile
    $3.32

    Pickup Mon 05:00

    The best dispatcher for a new authority is one that tells you which brokers will actually book you and doesn't pretend the rest will. Here are straight answers to the questions new carriers ask us most.

    New MC questions

    Will brokers work with a new MC?
    Some will and some won't. Many brokers set a minimum age for a carrier's authority, and the cutoff differs from broker to broker. No dispatcher can make a broker drop that rule. What a dispatcher can do is know which brokers book new authorities, get your packet approved with them quickly and keep your record clean so more doors open with time.
    What documents do I need for my first load?
    Before the load: your authority letter, a certificate of insurance listing your coverage, a W-9 and, if you factor, a notice of assignment. Those make up your carrier packet. On the load itself you'll handle the signed rate con, the bill of lading at pickup, any lumper receipt and the signed proof of delivery, which together get the invoice paid.
    How do I invoice a broker?
    Send an invoice that matches the signed rate con exactly: your company name and MC, the broker's load number, the agreed rate and any accessorials with proof attached, plus the signed POD. Send it to the address on the rate con, or to your factoring company if you factor. With us, we prepare and send it for you.
    Do I need my own drug testing program?
    If your truck requires a CDL and you run under your own authority, yes. DOT rules treat you as both the employer and the driver, so you need a testing program and a place in a random pool, which one-truck carriers usually get through a consortium. Trucks that don't need a CDL, like many 26 ft box trucks, aren't in that program.
    Should a new carrier use factoring?
    Many do, because brokers often pay in 30 days or more and a new carrier rarely has that much cash to wait with. Factoring advances the money for a fee. Weigh that fee against what waiting costs you, and read the contract terms before signing. You don't need to factor to use our dispatch.
    Why do new authorities pay 7%?
    A new MC takes more work per load: fewer brokers to choose from, carrier packets that take longer to clear, and first invoices that need checking twice. The higher rate pays for that. It ends on its own in month 7, when you move to 5% with one truck or 4% with two or more.
    Can I use dispatch before my authority is active?
    We can start before it's active. We set your preferences, prepare your carrier packet and line up brokers that book new authorities, so you're ready when the authority goes live. We can't book a load under your MC until FMCSA shows it as active and your insurance is on file, because brokers check both before they tender.

    Your first load, with the terms in writing.

    Send the application with your MC. We line up brokers that book new authorities, and your first offer comes with the rate and the terms laid out. 7% until month 7.

    Book my first loads

    You approve every load. No setup fee. No contract.